Project Implementation & Quality Management

Project Implementation & Quality Management

Type: Erasmus+ Training Course for Project Coordinators, Managers, and Educators 

Duration: 5 days (4-6 hours per day) 

Location: Vilnius, Lithuania 

Target Audience: Project managers, NGO staff, coordinators, administrators, educators involved in EU-funded project implementation, and facilitators 

Focus: Structured project implementation, documentation, coordination, quality assurance, evaluation, and reporting in alignment with Erasmus+ standards.

Course Objectives

• Equip participants with practical tools for effective Erasmus+ project management post-approval.

• Develop efficient systems for project documentation and communication.

• Ensure high-quality implementation and seamless partner coordination.

• Implement effective evaluation, dissemination, and reporting strategies.

• Support participants in aligning projects with both organizational goals and EU standards.

Course Structure

Day 1 – Strategic Foundations & Start-Up Essentials (4-6 hours)

• Topics:

  • Aligning projects with organizational strategy and Erasmus+ priorities

  • Initial steps after project approval: what, when, and who

  • Centralized document management using Google Drive

• Activities:

  • Workshop: Align your project with your organization’s goals

  • Hands-on Setup: Google Drive folder creation

  • Drafting a Project Concept Note

• Tools Used:

  • Google Drive

  • Canva (for presentations)

  • Padlet (project vision board)

Day 2 – Effective Project Preparation & Communication (4-6 hours)

• Topics:

  • Creating partner presentations and logos

  • Building structured communication: WhatsApp, email, online meetings

  • Stakeholder identification and contact list management

• Activities:

  • Design a simple project presentation and stakeholder map

  • Practice creating an internal partner communication strategy

  • Build a shared partner contact list

• Tools Used:

  • Canva (for presentations)

  • Google Sheets (contact lists, stakeholder mapping)

  • WhatsApp (polls)

Day 3 – Templates, Tools & Task Management (4-6 hours)

• Topics:

  • Core project templates: risk management plan, dissemination plan, timesheets, evaluation forms

  • Tracking partner responsibilities and progress

  • Dissemination and documentation requirements

• Activities:

  • Complete project templates (risk, dissemination, etc.)

  • Role-play: Partner meeting to assign and review responsibilities

  • Design a Gantt chart with project deadlines and outputs

• Tools Used:

  • Asana (task tracking)

  • Google Docs/Templates

  • Canva (visual timelines)

Day 4 – Evaluation, Monitoring & Quality Assurance (4-6 hours)

• Topics:

  • Evaluation at different project phases

  • Designing and using evaluation forms

  • Ensuring quality in international and local activities

• Activities:

  • Create an evaluation form using Google Forms

  • Analyze sample evaluation reports

  • Draft a Quality Assurance Plan for your project

• Tools Used:

  • Google Forms (for evaluation)

  • NotebookLM (organize evaluation data)

  • ChatGPT (support with report drafting)

Day 5 – Documentation, Dissemination & Final Reporting (4-6 hours)

• Topics:

  • Final documentation: checklists and compliance

  • Disseminating outputs (SALTO, EPALE, websites)

  • Final activity reports, minutes, and photo documentation

• Activities:

  • Prepare a documentation checklist per activity

  • Simulate uploading to SALTO/EPALE or creating a dissemination report

  • Group presentations: project flow walkthrough and lessons learned

• Outputs:

  • Folder setup plan and documentation tracker

  • Dissemination and evaluation templates

  • Individual action plan for current/future project management

• Tools Used:

  • Canva (for newsletters/reports)

  • SALTO/EPALE (demonstration)

  • Google Drive / Docs

Additional Information

• Methods: Hands-on labs with digital tools, practical simulations, peer learning, case-based reflection

• Certification:

  • Certificate of Attendance aligned with Erasmus+ KA1 training requirements

  • Europass-compatible learning outcomes available upon request

Expected Learning Outcomes

By the end of this course, participants will be able to:

• Set up and manage centralized documentation and communication systems.

• Apply structured workflows to ensure quality and efficiency in project delivery.

• Use practical templates for risk, evaluation, and dissemination planning.

• Manage partner tasks and timelines using visual tools.

• Design and conduct meaningful evaluation and quality assurance procedures.

• Prepare compliant documentation for dissemination and reporting.

• Confidently guide their team through each phase of Erasmus+ project implementation.

Please note that each program can be changed and adapted to the group's needs. The course duration can be made shorter or longer, and the content may also be adjusted. All the details can be discussed via email at info@ivaigo.lt.