International Project Writing

International Project Writing

Type: Erasmus+ Training Course for Adult Educators / Project Coordinators 

Duration: 5 days (4-6 hours per day) 

Location: Vilnius, Lithuania

Target Audience: Teachers, NGO staff, school leaders, adult education professionals, youth workers, cultural sector representatives 

Focus: Writing, planning, and managing international projects, with a special focus on Erasmus+ (KA1 and KA2) programmes

Course Objectives

• Understand the Erasmus+ programme structure, key actions, and priorities.

• Learn step-by-step how to design strong and impactful international project applications.

• Gain practical tools for effective coordination, budgeting, and communication.

• Build strategies for monitoring, evaluation, risk management, and dissemination.

• Strengthen skills in international partnership building and network development.

Course Structure

Day 1 – From Vision to Concept: Understanding Erasmus+ Opportunities (4-6 hours)

• Topics:

  • Overview of Erasmus+ programme and 2021–2027 priorities

  • Understanding KA1, KA2 action types

  • Matching your organisation’s needs with EU funding opportunities

• Activities:

  • Presentation: Erasmus+ structure, priorities, and terminology

  • Guided navigation through the Erasmus+ Programme Guide

  • Group brainstorming: Transforming local challenges into project ideas

  • Project Canvas session: Define the problem and/or need and convert it into a potential project idea

• Tools Used:

  • Padlet – idea mapping

  • Canva – visualizing project concepts

  • Erasmus+ Guide (printed or digital version)

Day 2 – Project Matrix: From Idea to Structure (4-6 hours)

• Topics:

  • Logical framework approach: main aim, objectives, activities, results, impact

  • Structuring your application: target groups, objectives, outputs, and methods

  • Writing strong, measurable, and clear content

• Activities:

  • Writing lab: Develop your project matrix (goals, activities, outcomes, impact)

  • Peer review & feedback session on draft matrices

  • Common mistakes to avoid in proposals

• Tools Used:

  • Shared Google Docs – collaborative drafting

  • Erasmus+ application form template & checklist

  • ChatGPT – support for structure, refinement, and example wording

Day 3 – Partnership Building & Project Design (4-6 hours)

• Topics:

  • Identifying and selecting quality partners

  • Roles, responsibilities, and internal communication planning

  • Erasmus+ budgeting basics (lump sums, travel, individual support, etc.)

  • Reading and analyzing examples of successful projects

• Activities:

  • Partner mapping & alignment exercise: where and how to find partners

  • Defining roles and responsibilities using Work Packages

  • Budget drafting simulation and Gantt chart planning

• Tools Used:

  • Google Sheets – budget templates

  • Canva – Gantt chart and timeline visuals

  • NotebookLM – organising notes and documentation

Day 4 – Project Implementation & Management (4-6 hours)

• Topics:

  • Managing international partnerships and deliverables

  • Budget tracking and financial reporting

  • Risk identification and mitigation strategies

  • Tools for collaboration, monitoring, and documentation

• Activities:

  • Case study: Troubleshooting a project gone wrong

  • Risk management simulation in groups

  • Setting up a collaborative workspace (Asana / Google Drive)

  • Drafting a basic evaluation and quality assurance plan

• Tools Used:

  • Trello or Asana – project management

  • ChatGPT – support with drafting evaluation forms

  • Google Forms – feedback and survey design

Day 5 – Dissemination, Sustainability & Final Presentations (4-6 hours)

• Topics:

  • Effective dissemination and visibility strategies

  • Ensuring sustainability and long-term value of results

  • What makes a project stand out in evaluation

• Activities:

  • Create a dissemination and visibility plan

  • Group presentations of project concepts (pitch-style)

  • Final feedback, wrap-up, and action planning for submission

• Outputs:

  • Complete draft of project concept

  • Dissemination plan template

  • Individual action plan for project development and application

Additional Information

• Methods Used:

  • Interactive lectures

  • Real project case studies and deconstruction

  • Practical writing and co-creation sessions

  • Peer-to-peer feedback

  • Digital tool demonstrations and labs

• Certification:

  • Certificate of Attendance aligned with Erasmus+ mobility training standards

  • Europass-compatible learning outcomes available upon request

Final Outcome

Participants will leave with a ready-to-develop international project draft, partnership tools, and templates for future project writing and management.

Expected Learning Outcomes

By the end of the course, participants will be able to:

• Understand the Erasmus+ programme structure, actions, and priorities

• Develop a clear and relevant international project concept

• Apply the logical framework to structure project objectives and outcomes

• Draft key sections of a project application with clarity and impact

• Use digital tools for project planning, budgeting, and coordination

• Define roles, responsibilities, and communication plans for partnerships

• Create a basic budget and timeline following Erasmus+ rules

• Design a monitoring, evaluation, and risk management strategy

• Prepare a dissemination and sustainability plan

• Build an individual action plan for future project involvement

Please note that each program can be changed and adapted to the group's needs. The course duration can be made shorter or longer, and the content may also be adjusted. All the details can be discussed via email at info@ivaigo.lt.